Planning an Event at The University of West Alabama The information on this page is aimed at guiding you through the proper channels for planning an event at The University of West Alabama. Important Dates Below are upcoming event dates that may be difficult times to schedule on campus events or meetings. Participation from faculty, staff and students may also be limited during these dates. Fall 2017 Spring 2018 Move In Day . . . . . August 12 First Day of Classes . . . . . January 8 First Day of Classes . . . . . August 14 Martin Luther King Day . . . . . January 15 Welcome Back Week . . . . . August 14 - 18 Spring Break . . . . . March 26 - 30 Panhellenic Rush Week . . . . . August 17 - 21 SpringFest . . . . . April 9 - 13 IFC Rush Week . . . . . August 28 - 31 Honors Day . . . . . April 18 Family Day . . . . . September 16 Spring Commencement . . . . . May 5 Homecoming Week . . . . . October 23 - 28 Thanksgiving Break . . . . . November 20 - 24 Fall Commencement . . . . . December 9 1. Enter Event and Space Request Enter your event on the eForm [http://eforms.uwa.edu].Once your event is approved you will get an email notification. Your form must be submitted and signed by yourself and/or your advisor and submitted ten (10) days prior to the event. If your event is a fundraiser you must also fill out this form: Fundraiser Form Caf Lawn Reservation Policy 2. Reserve Additional Event Resources The following event resource providers will help ensure the success of your event. Be sure to contact them well in advance to discuss your event and reserve their services. If you don't contact them, chances are they won't know about your event! Facility/Reservation Questions . . . . . Office of Camps & Events . . . . . 652-5442 Dining/Catering . . . . . Tiger Dining . . . . . 652-3643 Reserved Parking . . . . . University Police . . . . . 652-3602 Event Setup . . . . . Physical Plant . . . . . 652-3601 Security . . . . . University Police . . . . . 652-3602 Advertise Your Event Once you've confirmed the resources for your event, don't forget to promote it! Here are some ideas: Send your event to the Public Relations Office ten (10) days in advance [email@example.com].Don’t forget to post your event on social media sites and place posters on designated areas on campus.